2010 Mumbai Conference Agenda


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Feb 20, 2010

09:00 – 13:00 : Session I – OVERVIEW
Chair Person:  Supratim Basu

Chairperson is expected to take notes on key points for all sessions. It is not expected for the chairperson to note who said what, but just the main points of discussions, and key decisions reached, if any. Chairperson will also have the same rights to speaking time as other participants, but should take care not to dominate the proceedings.

(Please note that there will be one/two  tea/coffee breaks per session, decided as per participants – since this will take 10-15 mins each, the morning session has been extended to 13:00 and the evening session to 17:30 to maximise the utilisation of time)

09:00 – 10:00 Introductions by  members (COMBINED)

(1-3 minutes each – Name, Affiliation, if any,  expertise etc). This introduction should be very short outlining VERY BRIEFLY what each individual’s political plans are, if they have crystallised these plans.

10:00 – 13:00 Issues of concern (COMBINED)

This session can start with a short brainstorm on these specific issues to discuss as top priority

a) Understanding the current status of each participant about their plans to move into full-time political activism (and to India for those who are currently abroad)

b) Full time members of FTI (“full time evangelists”)

c) What is an FTI leader expected to do besides the google group interaction

The goal is to quickly move on from these broader issues into specific matters that would be discussed in detail in the breakout session. Most issues relate to the FTI strategy (e.g. why FTI, what we are aiming to achieve and the time frame when we expect the outcome, and road map)

13:00 – 14:00  Lunch Break

14:00 – 17:30 Session II: STRATEGY

(BREAKOUTS WITH REPORT BACK)

14:00 – 16:00  :  3 breakout groups to discuss for one hour and report back to combined group on FTI strategy, each breakout group to select own chairperson

(a) Overall strategy of FTI and direction – current issues and future courses of action

(b) Communication and marketing strategy – cost effective means of advertising, getting visibility in mainstream media, holding press conferences, etc

(c) Fund raising strategy (TBC)

Chair Person: Akalpita Paranjpe

16:00 – 17:30 : Combined wrap-up of conclusions reached by the three break-out groups (COMBINED)

End of formal discussions on day I

17:30 – 20:30 Informal discussions in a lounge, hotel, sea shore hotel with snacks, drinks and dinner.

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February 21, 2010

09:00 – 13:00 Session III: ACTION PLAN – 2010 and 2011

(BREAKOUTS WITH REPORT BACK)

09:00 – 11:30  : 4 breakout groups to discuss for one hour and report back to combined group, each group to select own chairperson.

Following topics to be reviewed and discussed in detail:

(a) Establishing Adharshila branches – detailed plan for 2010 and 1H 2011

(b) Organizing outreach efforts – target one outreach effort every month – city wise planning

(c) Strategic meetings with potential donors – who, what, how

(d) Rules – any need to change key elements? Committees and monitoring structures: are they working?

Chair Person: Vishal Singh

11:30 – 13:00  : Combined wrap-up of conclusions reached by the four break-out groups (COMBINED)

13:00 – 14:00 lunch break

14: 00 – 15:30 Session IV:  PROCESSES AND COMMUNICATION

Chair Person: Awadhesh Singh


(a) Membership vetting process/website/internal  communications including individual blog policy on FTI

(b) General IT management of FTI

(c) Policy making process – targets and segments

(d) External communication

15:30 –17:00  Session V: CONCLUDING REMARKS

Chairperson: Sanjeev Sabhlok

Everyone to make concluding remarks

Plan of action for 2010 – Agreement

End of formal conference

17:00 onwards – Interaction with local liberals/”libertarians” – IFAN group – same group that is also organising an outreach event along with FTI Delhi Chapter.

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THIS BIT TO BE FURTHER DISCUSSED – we need finalisation on this part for Akalpita’s benefit

18:00 members who want to continue, proceed to farm house or any other location for further discussions in solitude, discussion of overflow topics. Dinner at the farm house.  Night stay at farm house – Alternatively, members can drive down to the farm house the next morning (early AM start). Those who intend to stay overnight, should bring sleeping bags. Beds available for about 8 people.

Other miscellaneous agenda issues:

  • Organizational redundancy (worst case scenarios) – identify key members and their tasks. Ensure an understudy is always allocated. – RISK IF CRITICAL PERSONS UNABLE TO ACT.’
  • What do we mean by the words ‘leader’ and ‘team’? Can we prepare a short document which clarifies what we mean by these terms? (this can be a brainstorming exercise conducted either on 20/21 or on 22)
  • Are we working well as a team? If not what can be done to improve? Writing flyers. Editing TAGI, etc. etc.
  • IS GROUND WORK REALLY IMPORTANT (powerpoint slides) Food for thought.
PRIOR READING

It is mandatory for all participants to read the following before the conference starts:

a) FTI whoshould join section/s,
b) FTI Trust Deed
c) FTI Rules
d) FTI membership form
e) FTI strategies (Powerpoint slides | Word document) FTI basic principles.
g) FTI policies.

Ajay and his Indore team are bringing 20 booklets comprising the above to the conference, for the convenience of attending members and for reference. If you have already printed copies of the above documents, then bring them along, too, along with your annotations!


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